Building and engineering

Präsidiumsgebäude von InnenKIT

 

 

Conducting Activities That Could Cause a Fire

For planned activities or courses that may generate smoke, steam, or similar hazards, the following procedure must be followed:

  1. Determining the Need: First, check whether a temporary deactivation (inspection) of smoke detectors is required to carry out the activity (e.g., for courses with steam-producing catering or work that generates smoke or dust).
  2. Submission of Application with Authorization Form: If such a need exists, the authorization form for the fire alarm system must be completed in full. The completed authorization form must be submitted via email to stoermeldungen ∂does-not-exist.fm kit edu no later than three business days before the planned activity. Email subject line: Notification of fire-triggering activity CS Building [xx.xx]
  3. Review and Approval: Upon receipt, the approval form will be reviewed by the relevant departments. You will then receive confirmation of approval via email.
  4. Implementation During the Event Period / Workday(s): On the day(s) the work is carried out, the smoke detectors will be taken out of service. The requirements specified in the authorization form, as well as the checklist before, during, and after the work, must be strictly followed. Please note the section titled “Deviations from the Planned Timeframe.”
  5. Reactivation of the smoke detectors: Unless re-registration is performed, the smoke detectors will automatically be reactivated at the time specified on the authorization form.
  6. Validity of the Authorization Form: The authorization form is valid until the end of the respective calendar year. Reactivation within this period can be requested via the contact information provided on the document.
About the Authorization Form

Note

Deviations from the Scheduled Timeframe
  • If the work is completed ahead of schedule, please contact the phone numbers listed on the approval form immediately to arrange for the smoke detectors to be reactivated sooner.
  • If the work is delayed and cannot be completed within the scheduled timeframe, please contact us in a timely manner so that the reactivation date can be adjusted accordingly.

Important

For construction sites, authorization is granted for a maximum of 3 months.
It is best to do this on a quarterly basis, as this makes it easier to keep track of things.

After 3 months, a review is conducted to determine whether the outage is still necessary to the same extent.

Note

If you encounter any issues, please use the FM ticket system. The appropriate team will then handle your request. For direct communication, you can find the relevant contacts under Internal Contacts.

The Building Services Team is your point of contact in the event of a system malfunction or if you have any questions regarding operations. Their responsibilities include inspecting and maintaining the systems, documenting and regularly inspecting systems subject to mandatory inspection, and performing maintenance work and repairs (one-to-one repairs) in cooperation with the Building Department of the State Agency for Assets and Construction. The team manages the following building services systems in the buildings on Campus North, Campus South, Campus East, and West Campus:

  • Heating and Ventilation Systems
  • Compressed Air Technology
  • Air Conditioning Technology
  • Fire Dampers
  • Smoke and heat exhaust systems
  • Fire extinguishers, safety cabinets
  • Centralized Refrigeration Systems
  • General Plumbing Systems
  • Water and wastewater systems
  • Sprinkler systems
  • Swimming pool systems
  • Gases

The Machinery and Plant Engineering team handles the maintenance, repair, and inspection of machinery, plants, and technical equipment, including schedule tracking and inspection coordination. This includes, among other things, doors, gates, windows, elevators, crane and barrier systems, as well as security and shading systems.

In the workshop, machine parts are also repaired, and sheet metal and steel fabrication work is carried out. The team additionally offers construction-related services such as drywall installation, painting, concrete work, and civil engineering, as well as transportation and outdoor facility maintenance. Minor tasks are handled directly, while larger projects are carried out in collaboration with external companies and inspection agencies.

The maintenance yard is responsible for building maintenance, interior finishing, and minor construction work in both building construction and civil engineering. In addition, the team performs painting and coating work, repairs paths and open spaces, and organizes transportation and moves—ranging from individual items to entire institutions.

Furthermore, the team provides consultation on specialty coatings as well as the care and maintenance of green spaces.

The Building Automation team covers the divisions of building management systems, measurement, control, and regulation technology, as well as electrical engineering. It is responsible for monitoring, controlling, and optimizing building services systems as part of technical Facility Management.

The target is efficient, safe, and cost-effective operations through the cross-disciplinary integration of systems such as heating, air conditioning, and other technical facilities. 

The Electrical Engineering team oversees and maintains all relevant electrical systems, including power supply, lighting, security, and emergency power systems, as well as electric shading systems.

The team serves as the point of contact for malfunctions, conducts inspections, and ensures the regular testing and documentation of systems subject to mandatory inspection. In addition, it provides advice on electrical engineering issues and carries out minor repair work in collaboration with external contractors.




Our primary responsibility is to ensure the reliable operation of the telecommunications system and its end devices. We are your point of contact for new connections, modifications, or troubleshooting issues with telephones. Applications such as Voice over IP (VoIP), Computer Telephony Integration (CTI), softphone setups, and fax servers are available in a user-optimized format.

If you have any questions regarding the systems mentioned or other telecommunications institutions, please do not hesitate to contact us.

Note

You can find the corresponding instructions here.

Contacts

campusNameContact
NorthRainer Hoffmann+49 721 608-29999
telefon-cn∂fm.kit.edu
SouthStephan Zink+49 721 608-48888
telefon-cs∂fm.kit.edu

Call Center
The KIT telephone system operates a server for call center solutions within the university network. This enables institutes and institutions to offer users more comprehensive telephone accessibility. Currently, this service is used by the SCC for its service desk and by the Students Office for the Welcome Desk and the applicant hotline. If you have any questions about the call center, please contact the telecommunications team at Campus South.


CTI – Computer-Enabled Telephony Rainbow
CTI (Computer Telephony Integration) refers to the integration of traditional telephony with value-added services on a computer. At KIT, the Rainbow software from Alcatel is used for this purpose, which allows users to control the desk phone via a web interface,  client software on the workstation, or a smartphone app. This not only allows you to make and receive calls using your KIT phone number but also provides access to the KIT phone directory and the call log for your own extension.

Telesekretär
An answering machine for phones at KIT. The Telesekretär is available to every user on their phone at no additional cost upon request.





The Landscaping Team is part of the Public Works Department and is responsible for the following tasks: 

  • Maintaining and managing the approximately 200 hectares of green spaces at KIT
  • Ensuring the safety of the paths
  • Recording and monitoring existing animal and plant species
  • Protecting and promoting species that are particularly vulnerable
  • Planning and designing attractive recreational spaces for people
  • Continuous development and sustainability in the management of green spaces
Main axis on the Campus North: Existing conditions
Main axis on the Campus North: Planning

 

 

Your Contacts

Campus Name Contact
North Jan Boes
jan.boes∂kit.edu
+49 721 608-25813
+461627352395
South Thorsten Weiler
thorsten.weiler∂kit.edu
+49 721 608-29379
+49 173 3200746

 

We are responsible for the administration, maintenance, and operation of safety systems, as well as for new construction, renovation, and expansion projects. In addition, we manage the safety systems on the Campus South, West, and Campus East:

  • Fire alarm systems (BMA), including shutdowns
  • Universal hazard alarm system (UGM)
  • Intrusion detection systems (EMA)
  • Elevator emergency call
  • Video systems
  • “Red Phone” emergency call system
  • Telephone Application for the Disaster Response System
  • Transmission equipment for hazard detection systems
  • Transmission equipment for process and testing systems
  • Person-Locating System with Radio Receivers and Personal Emergency Call Devices
  • Water detection systems

To deactivate automatic fire alarms on the Campus South, a permit form for welding, cutting, soldering, thawing, sawing, and dust-intensive work must be completed and signed. Please stop by our office at least three days before your desired date. You can find us on weekdays between 7:00 a.m. and 3:00 p.m. on Campus South, Building 11.22, Room 309.


Contact Persons

campusNameContact
NorthRalph Hellriegel+49 721 608-26332
ralph.hellriegel∂kit.edu
South

Tim Hassis


Frank Renz

+49 721 608-47071
tim.hassis∂kit.edu


+49 721 608-46811
frank.renz∂kit.edu


Switchboard

All KIT employees can use the switchboard’s services without having to submit a separate request.

In addition to the standard service of connecting calls to employees, the switchboard staff are also available to answer questions. KIT employees can also obtain directory assistance through the switchboard and, if they have external calling privileges, be connected to external numbers.

The switchboard can be reached internally by dialing extension 11, externally at +49 721 608-0, and via email at lst-vermittlung∂fm.kit.edu.

Disclosure of Employee Phone Numbers

There are different policies within KIT regarding whether the switchboard is authorized to disclose or block the disclosure of employees’ phone numbers (including work cell phones).

Campus NorthCampus South
  • Written authorization is required to release your phone number.
  • Please submit requests to the Telecommunications Team (FM-GM-GM3-KT), including your name and phone number.
  • A written request is required to block the disclosure of your own phone number.
  • Reactivation after blocking must also be requested in writing.
  • Please submit requests, including your name and phone number, to the Telecommunications Team (FM-GM-GM3-KT).
Service Control Center

The Service Control Center forwards all incident reports and service requests received via phone, email, or web form to the appropriate department responsible for resolving the reported issue or providing the requested service. Every incoming report is recorded, processed, and documented by our staff. If necessary, a work order is created in the relevant order management system.

Incidents and other reports can be submitted directly online via the FM ticket system. The Service Center can be reached by phone internally at extension 5555 and externally at +49 721 608-5555.

The types of reports and requests we handle:

  • Alerts
  • Incident reports
  • Reports initiated by individuals/employees regarding building systems malfunctions
  • System-generated reports from the central building management system (BMS)
  • System-generated reports from the universal hazard detection system (UGM)
  • General service requests or requests for construction measures
  • General organizational inquiries



    The Repair and Building Maintenance Management (IuB) team is your point of contact at KIT for implementing measures to preserve and enhance the value of existing buildings, as well as for processing tickets related to University Responsibilities.
    It complements the Planning and Construction (PB) business unit.

    The team specializes in building construction projects and measures with a focus on
    • modernization
    • repair and
    • building maintenance for buildings and building services systems

    It serves as the link to all building-related divisions such as

    • conveyor technology
    • heating and ventilation systems
    • building management systems, and
    • Electrical engineering

    Your contact person for questions:

    NameContact

    Thorsten Sigg
    (acting) Head of Repair and Building Maintenance Management (IUB)

    		+49 721 608-29391
    +49 171 1233551 (cell)
    thorsten.sigg∂kit.edu


    WKP Database

    KIT

    The WKP database is KIT’s central IT tool for all recurring inspections (WKP). It is operated by DE Facility Management (FM) and serves as a unified platform for recording, scheduling, and maintaining documentation for all objects subject to inspection.

    Further information and required forms


    Building Services

    The Audiovisual Equipment Team—Your Hardware Experts

    We’re here to assist you in three competence fields: support, courses, and technology.

    Contact

    Phone: +49 152 0160 1255
    Email: gd-audiovisual equipment∂fm.kit.edu
    Office hours: Monday through Friday from 7:30 a.m. to 5:45 p.m.


    TIP

    Please use the FAQ list, which includes questions and our answers regarding the use of audiovisual equipment in lecture halls and seminar rooms.

    Support
    • Troubleshooting
    • Training, Assistance
    • Support by phone or on-site
    • Provision of replacement equipment in an emergency


    Courses
    • Discussion of requirements
    • Site inspection, preparation, rehearsal
    • Support or direction of courses
    • Coordination of external rentals and staffing


    Technical Support
    • Checking and maintaining audiovisual equipment
    • Troubleshooting
    • Troubleshooting or replacement
    • Preliminary planning, site inspections, and project support regarding the installation of new systems

    Our Lecture Hall Assistants — Quick On-Site Assistance

    Your first point of contact for

    • reporting issues
    • Lecture hall or seminar room issues with lighting
    • Laptop connections
    • projectors
    • Microphone malfunctions
    • Winter maintenance for the Campus South, Campus East, and Campus West
    • Lost and Found

    and much more.

    Campusplan
    Campus Map by Teams

    OPEN
    Name Contact
    Jasmin Bechtold
    Head of Facility Services    		 +49 721 608-47673
    jasmin.bechtold∂kit.edu
    Viktor Schmidt
    Caretakers of Lecture Halls and Premises
    Outdoor Cleaning    		 +49 721 608-47618
    viktor.schmidt∂kit.edu

    Contact Persons by Building

    Farbige Fläche
    Audimax

    GO TO Team
    Farbige Fläche
    Chemie

    GO TO Team
    Farbige Fläche
    Durlacher Tor

    GO TO Team
    Farbige Fläche
    Ehrenhof

    GO TO Team
    Farbige Fläche
    Englerstraße

    GO TO Team
    Farbige Fläche
    Fasanengarten

    GO TO Team
    Farbige Fläche
    Physik

    GO TO Team
    Farbige Fläche
    Westhochschule

    GO TO Team